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Rental Inspections – How Often is Too Often?

As a property manager, it is your responsibility to ensure that your tenants are satisfied and that the building is in great working order.  You will have to perform these responsibilities without becoming overbearing and nosy.  As your premier agent for apartment buildings for sale in the Lower Mainland, I would like to share with you when is the right time to perform rental inspections.

Put it in Writing

As a property manager, you have the right to inspect an apartment at any time.  However, you do not want to become overbearing or nosy as this can quickly sour a relationship with your tenant.  It is highly recommended that you outline your inspection policy in the lease agreement.  As a courtesy, you should give your tenants 24 hours’ notice and state why you intend to enter the apartment.  Check with local laws and bylaws to make sure that you are following all the necessary rules.

Moving In and Moving Out

A move in inspection is a must.  This inspection will allow you and the tenant to document any problems with the suite and ensure that both parties are happy with the condition of the apartment.

Moving day for a tenant is another mandatory time for inspection. Again, it will help you determine the condition of the apartment and if any damage has occurred.

Here’s the Deal:

Your tenants are likely to take better care of their apartment if they know that you will be doing these inspections.

Maintenance Needs

It is important that you also include in your lease agreement that you will be performing routine maintenance inspections.  This inspection is a great way to ensure that your building is not falling apart and will also keep your tenants happy, as you are looking out for their safety and well-being.  Things to look for when performing a routine maintenance inspection:

  • Mold and water damage around the kitchens and bathrooms.
  • If appliances are in good working order.
  • If the heating and cooling systems are in proper working order.

Questionable Conduct

Another thing to keep an eye out for is any type of questionable conduct that may be occurring in a rental suite.  This includes:

  • If you have a no pet rule and it has been outlined in the lease agreement.
  • Unauthorized occupants living in the suite, such as a family member or significant other.
  • Any type of illegal activity.

By following these general inspection guidelines, you should be able to keep your renters happy, your multifamily building in great shape, while at the same time respecting your tenants’ privacy.  If you would like more information on when to perform rental inspections or are interested in some of the multifamily properties that are available right now, please contact me today.  I look forward to hearing from you soon.